> For the complete documentation index, see [llms.txt](https://docs.besmarthead.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.besmarthead.com/your-account-company/profile-settings.md).

# Profile settings

Set up your company profile once – name, visibility, email domain, currency, logo, documents and content languages – so every page and report starts right.

Profile settings are the identity card of your company in SmartHead: what the public sees, which currency your reports use and which email domain your colleagues have. Fill it in once and every new user, report and public page inherits it.

{% hint style="success" %}
**Saves you time:** enter your **Company email domain** here and every email in **Add new user** completes itself after you type `@`. No typos, no bounced invitations.
{% endhint %}

## Where to find it

Dashboard › **Settings** (top right). Administrators only – reporters, auditors and viewers do not see the button.

The header holds the content language menu, **Exit** and **Save**. Nothing is stored until you click **Save**; if you leave with unsaved changes, SmartHead asks "Do you want to leave page and discard all changes ?".

![Profile details section with Profile is publicly visible, Company email domain, Preferred language and Currency; Exit / Save in the header](https://2593582272-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxT5TFLiwBWeM9d0fDydH%2Fuploads%2FJcvajM5EGKTXXSk68OCj%2Fprofile-settings-1.png?alt=media)

{% hint style="info" %}
Three pages are called "Settings": **Profile settings** (this page), **ESG settings** (per reporting year, from the disclosure list) and **Account settings** (your avatar). See [Find your way around SmartHead](/start-here/navigate-smarthead.md).
{% endhint %}

## The sections

| Section                | What you set                                                                                                                                                      | Where it shows                                          |
| ---------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------- | ------------------------------------------------------- |
| **Profile details**    | Logo (**Change image**), **Company name**, **Company email domain**, **Profile is publicly visible**, **Preferred language**, **Currency**, **Short description** | Header of the public profile, reports, user invitations |
| **Personalisation**    | Cover image, **Company description** (rich text, per language)                                                                                                    | Public profile                                          |
| **About**              | **Type of organization**, **Organization Size**, **Industry**, **Headquarters location**, country                                                                 | Public profile, search, rankings                        |
| **Links**              | **Website**, **Alternative website**, Facebook, Instagram, Twitter, YouTube                                                                                       | Public profile                                          |
| **Profile management** | Nothing – a note says users have moved. **Go to User management** opens [Users & roles](/your-account-company/user-management.md).                                | –                                                       |
| **Documents**          | Reports, certificates, awards, code of ethics – see below                                                                                                         | Public **About** tab                                    |
| **Profile changes**    | **Delete profile**                                                                                                                                                | –                                                       |

### Settings that change how you report

* **Profile is publicly visible** – on, and anyone can open your profile, activities and documents; off, and only members see them. Sign in is required for visitors of a private profile.
* **Currency** – the currency of your money data points. In a group it decides into which currency subsidiaries' values are converted – see [Set up group companies and methods](/consolidation-group-of-companies/set-up-group.md).
* **Preferred language** – the primary content language of your texts and reports.
* **Type of organization** is locked while a subscription is active; write to <info@besmarthead.com> to change it.

## Content languages: one profile, many languages

Every text of your profile – description, vision, highlight – is stored per language. The language menu in the header manages them.

{% stepper %}
{% step %}

### Add a language

Open the language menu in the header (it shows the current one, e.g. **English (US)**) › **Add new language** and pick one.
{% endstep %}

{% step %}

### Let Google do the first draft

Switch to the new language and choose **Auto-translate selected language**. Every empty field is filled with a machine translation of your primary text.

![header language menu open with Add new language, Make selected language primary, Delete selected language, Auto-translate selected language](https://2593582272-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FxT5TFLiwBWeM9d0fDydH%2Fuploads%2FafFYxzW8s8NBB0fMgJFp%2Fprofile-settings-2.png?alt=media)
{% endstep %}

{% step %}

### Polish and save

Correct what reads oddly, then **Save**. Visitors see the profile in their language and fall back to your primary one. **Make selected language primary** and **Delete selected language** live in the same menu.
{% endstep %}
{% endstepper %}

The same menu works in the activity editor – see [Create an activity](/activities-public-profile/create-activity.md).

## Documents

Click **+ Add document**, give it a **Document name**, pick a **Document type** (Report, Certificate, Code of ethics, Award, Other), a **Year** and the file. The upload is saved at once – no **Save** needed. Documents appear on the public **About** tab.

{% hint style="info" %}
The free trial limits the number of documents: "You have reached the maximum number of documents. Please, upgrade your subscription to add more documents."
{% endhint %}

## Your plan and billing

There is no billing page in SmartHead. To change your package or add frameworks, write to <info@besmarthead.com>.

{% hint style="warning" %}
TO CHECK: Q18 – whether any self-service subscription management is planned; until then the guide says "contact SmartHead".
{% endhint %}

## Delete the profile

{% hint style="danger" %}
**Delete profile** under **Profile changes** removes the company profile with all its data – ESG disclosures, requests, activities, documents and users. There is no undo. Export your reports first ([Your ESG report](/export-import-reports/esg-report.md)).
{% endhint %}

## Tips

* Set **Company email domain** before you invite anyone – the **Add new user** drawer links here when it is missing.
* A square logo of at least 200 × 200 px looks right everywhere, from the header to the PDF report.
* Keep **Profile is publicly visible** off until your description and documents are ready, then switch it on in one click.
* Your profile shows "hidden by SmartHead"? Write to <info@besmarthead.com>.

## Related

{% content-ref url="/pages/TovBY70mxcGJcGmjy0Dm" %}
[Users & roles](/your-account-company/user-management.md)
{% endcontent-ref %}

{% content-ref url="/pages/eu4LgbzHlMHUkb2LwU2a" %}
[ESG settings (upcoming)](/your-account-company/esg-settings.md)
{% endcontent-ref %}

{% content-ref url="/pages/2YHeQNIZ3fqa5b4Tjz2a" %}
[Your public profile and newsfeed](/activities-public-profile/public-profile.md)
{% endcontent-ref %}

{% content-ref url="/pages/xKIt5Qfm6qc3liyzlN2I" %}
[Account settings and notifications](/your-account-company/your-account.md)
{% endcontent-ref %}